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Adding custom-branded watermarks to files and/or share links
Adding custom-branded watermarks to files and/or share links

Add watermarks, with your own logo or mark, to your files to be enabled based on user role, expiration dates, share links, and more!

Jessica avatar
Written by Jessica
Updated over a week ago

Watermarking your image files

You can add an optional custom-branded watermark in your workspace settings for four different ways you can use them in Stockpress.

1. After an image file expires. Jump to info.

2. On external share links. Jump to info.

3. On any file at any time to restrict usage. Jump to info.

4. Visible on image files for users in custom roles you create. Jump to info.

Tip: You can add any file as a watermark, but we suggest a transparent PNG file with 50-70% opacity. White logos and logo marks work the best.

Adding a workspace watermark

To add a watermark, click on your user icon in the bottom-left corner of your workspace and select Workspace settings.

Workspace settings

From the branding tab, scroll down to the Watermark section.

Add a watermark to your images

Click the upload button to select a file from your computer. Remember, transparent PNG files with a slight opacity are suggested.

Upload a watermark

Once your image has been uploaded, you can select the position for your watermark. Options are center, top right, bottom right, top left, bottom left, or tile.

Select a watermark position

You can preview how your watermark will look on your image files before saving.

Scroll to the bottom of the page and click Save to apply the changes.

How watermarks can be used

1. Display a watermark after a file expires

To set up watermarks on expired files, scroll to the bottom of the workspace settings page and toggle on Enable expiration dates on files.

Once toggled on, a new option titled Action after files expire will appear. From the dropdown on the right, you have three options

  • No action: all expired files will display the expired notice and expiration date, but no restrictions will be set.

  • Disable downloading: all expired files will no longer be downloadable by any non-admin user.

  • Add watermark: all expired image files will now display your watermark to any non-admin user.

With expiration dates on files* enabled, you can now add an expiration date to a file, or files, in your workspace. Once the file(s) expires, your new watermark will be automatically visible on. your single file view, and embedded into the file when it is downloaded. Learn more about file expiration dates here.

* Note: watermarks are only available on image files.

2. Add a watermark to images in share links

To add a watermark to all image files on any shared link, click the settings icon in the share modal.

Share link advanced settings

Toggle on watermark images. If you do not have a watermark added to your workspace, you will need to add it in your workspace settings.

Watermark images setting in link shares

All image files in this share link will now have your workspace watermark.

3. Adding a watermark to images on-demand

You can add a watermark to any image file from the single file view by clicking the three-dot icon at the top left.

Select add watermark

4. Display a watermark for custom roles

Watermarks can be visible on all your image files based on a user's custom role. Learn more about our custom role option here.

To enable watermark previews, go to your settings area and click on Roles.

Create custom Roles in your workspace
Add custom roles

From here, you can add a new custom role or edit a role you have already created.

Click on the Capabilities tab and scroll to the Watermarked previews only option. Turn the toggle on and click Save.

With watermark previews enabled, your watermark will appear on all image files in your workspace that are accessible by users in this custom role.

Find out more about custom user roles here.

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