In some cases, you may want to restrict certain files from your workspace users, or you may need to set an expiration date based on usage rights.
To add expiration dates to files, you first need to turn on this feature in your workspace settings.
Click on your user icon in the top right of your workspace and click All Settings.
From the settings page, click on Workspace settings.
Scroll to the Enable expiration dates on files option and toggle it on. Once on, a new optional section, Action after files expire will appear. From the dropdown, you can select No action, Disable downloading, or Add watermark.
With No action selected, no changes will be made to files once they expire.
With Disable downloading selected, any workspace user who is NOT in an admin role, will not be able to download a file once it has expired.
With Add watermark selected, any workspace user who is NOT in an admin role will see a watermarked file. Find out how to add a watermark here.
Make your selection and click Save.
Now, you can add an expiration date to file(s) during upload or on the single file view.
To add an expiration date to your files during upload, select the date from the File expiration date field.
Expiration dates can be viewed, added, and/or edited in the single file view.
Click on the expiration date field to edit it.
Once a file has expired, the date will be highlighted in red on the single file view and a new icon will appear on your thumbnails. Any actions that were set will also be enabled.
