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How is a Collection different from a folder?
How is a Collection different from a folder?

Collections still organize your files, but one file can live in multiple places without being duplicated.

Jessica avatar
Written by Jessica
Updated over a week ago

In your Stockpress workspace, you'll use Collections to organize your files. Collections are like invisible folders. They still organize your files but allow for one file to live in multiple places without being duplicated.

One file in multiple Collections in your workspace

In a traditional folder structure, like on your desktop, if you want to add a file from one folder into another folder, you have to copy it and move the copied file to the new folder. Now, that file is not only in two folders but there are two of them! Changes to one file won’t affect the other, and continuing to copy files could lead to a mess. Which files are the most up-to-date? Which are the originals, etc.?

Traditional folder structure

With Collections, you can add a single file to multiple different Collections without duplicating it. If one of those files is edited in one Collection, it will also be edited in the others - because it is one file!

One file in two Collections

Let’s say that you are a project manager and you want to share 25 of your favorite images from a recent photoshoot with your client. There are over 100 images, and you don’t want them to see all the outtakes and throwaways.

With a traditional file structure, like on your desktop, you could create a new folder called selects and either move the 25 selected images to that new folder (now they are gone from the original folder) or copy them to a new folder (now you have 2 of each of those 25 selects - taking up more file storage space).

With Stockpress Collections, you can select the 25 images that you want to share with your boss and create a new Collection called selects.

This creates a new Collection in your Stockpress workspace that you can invite your client to work in OR share through an external shareable link. Files are not duplicated, and you can always delete the selects Collection if and when it is no longer needed without deleting the files inside.

Add modal
Files are added to a new Collection

Try building a Collection in Stockpress using our Collection Builder or simply add multiple files from the action bar and Collection modal. Whichever way you choose, your files will not be duplicated, and you'll save on storage space!

If you've imported your files from Dropbox, Box, or Google Drive, you may have duplicates that need to be cleaned up. We'll scan your workspace with every import or upload to identify duplicate files and allow you to merge them together.

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