All Stockpress workspaces come with three pre-set user roles.

In most cases, one of these roles will work for standard use cases, but if your business has a more complex need, such as users who shouldn't be able to upload or download, you can create a Custom Role. You can create unlimited Custom Roles and unlimited combinations of capabilities.

To create or access your Custom Roles, click on your user icon in the bottom-left corner of your workspace and select All Settings.

From your settings area, scroll to Custom Roles.

To add a Custom Role, click the + Add Custom Role button.

Name your role and give it a short description. The description will be visible when adding a new user and can help you quickly remember the capabilities of the selected Custom Role. Click save to create your new Custom Role.

Now that the role is created click on the Capabilities tab to determine what users in this new Custom Role can do.

General capabilities, File capabilities and Collection capabilities are broken out into three sections. You can toggle on capabilities for each.

When you’re ready to publish your role, click save, and your role has been created.

Manage account settings: When toggled on, users in this Custom Role can access your workspace settings. They cannot access the billing area.

Manage FTP accounts: When toggled on, users in this Custom Role can create new FTP accounts and edit existing ones, including changing usernames and passwords.

Manage Guest Upload pages: When toggled on, users in this Custom Role can create Guest Upload pages and edit or delete existing ones. Find out more about Guest Upload pages here.

Access reports: When toggled on, users in this Custom Role can view and run reports from the workspace settings.

Can get Public file URLs: When toggled on, users in this Custom Role can get publicly available links to Stockpress files they have access to.

Can access integrations: When toggled on, users in this Custom Role can access workspace integrations.

Can share files and Collections: When toggled on, users in this Custom Role can share files and Collections they have access to.

Can access My Collections: When toggled on, users in this Custom Role can access a private area called My Collections. Find out more here.

Share approved download requests: When toggled on, users in this Custom Role will be able to share files that they have been approved to download - even if they are not allowed to share in the workspace normally.

Upload files: When toggled on, users in this Custom Role can upload files to the workspace.

Browse archived files: When toggled on, users in this Custom Role can search and browse the archive. Archived files will also be referenced in the visual search.

Download files: When toggled on, users in this Custom Role can download any file in the workspace that is Open or that they have access to.

Download files by request only: When toggled on, users in this Custom Role will have to request to download files that they have been invited to collaborate on.

Use Image Editor: When toggled on, users in this Custom Role will be able to use the Image Editor feature on any image they have access to. Find out more about our Image Editor here.

Edit files: When toggled on, users in this Custom Role can edit files that are Open or that they have access to. This includes file names, descriptions, statuses (if applicable), Collection Visibility (Open or Restricted), and add or remove file tags.

Delete files: When toggled on, users in this Custom Role can delete files that are Open or that they have access to. This includes files that they are not the owner of (meaning they didn't upload).

Manage access for users and Teams: When toggled on, users in this Custom Role can give access to files to workspace users and teams.

Upload Open files: When toggled on, users in this Custom Role can upload files to the workspace that are Open for all workspace users to see.

Watermark files: When toggled on, users in this Custom Role will see a watermark on all file previews and downloads.

Download Collections: When toggled on, users in this Custom Role can download any Collection of files that are Open, or that they have access to.

Edit Collections: When toggled on, users in this Custom Role can edit the name of any Open Collection or any Collection they have access to.

Delete Collections: When toggled on, users in this Custom Role can delete Collections that are Open or to which they have access.

Manage access for users and Teams: When toggled on, users in this Custom Role can change the visibility of any Collection they have access to (from Restricted to Open) or make an Open Collection Restricted. They can also manage user and Team access to those Collections.

Create Open Collections: When toggled on, users in this Custom Role can create Open Collections of files. Open Collections are viewable by ALL of your logged-in workspace users.

Create Collections outside of My Collections: When toggled on, users in this Custom Role can create Collections under any Collection outside of My Collections.

Reorder files in Collections: When toggled on, users in this Custom Role can reorder files in Collections using our drag-and-drop tool.

If you decide not to make Custom Roles, regular Stockpress users will be able to see and manage only the files that they own (meaning they upload to your workspace) or files and Collections that your other Stockpress workspace users have given them access to. Owning a file means you can download, share, edit, assign access, and delete that file. If a file is owned by another Stockpress user, it can only be downloaded, shared, or added/removed from Collections.