Search the text inside your documents and PDFs

Stockpress can automatically extract the text from documents and PDFs you upload, so you can search by what's inside a file — not just by its name, description, or tags.

To turn on text extraction for your documents and PDFs, head to your settings area, expand the Files & Collections toggle, and click the Search menu item.

Toggle on Index text documents. If you already have many files in your workspace, extracting text can take some time.

Jump to:

Finding the right file shouldn't require remembering what you named it. With text extraction, you can search Stockpress for a phrase from a contract, a sentence from a brief, a product code buried in a spec sheet — and Stockpress will surface the file it's in.

When text extraction is enabled, and you upload a document or PDF to Stockpress, the text inside it will automatically be available for search. The extracted text isn't visible anywhere in your workspace; it's just used to make the file searchable.

Text extraction works on the following file types:

If you upload an unsupported file type, text extraction is simply skipped — the file is still added to your workspace and can be tagged, organized, and shared like any other file.

Once a file has been processed, you can search for its contents. From the search bar at the top of your workspace, type any word or phrase you remember from inside the file.

By default, we'll search in ALL fields in your workspace:

This means a single search will surface any file where your term appears — whether it's in the title, in a tag, or buried on page 14 of a PDF.

You can narrow down where you search in your workspace by unchecking a Search in checkbox. For example, to search in ONLY document content, you can uncheck all the other Search in fields.

Combine text search with filters to narrow your results further by file type, owner, date, tag categories, and more.